Steps to Become an Online Notary in Florida

Becoming an online notary in Florida opens new doors for professionals who want to offer convenient, remote notarization services. With the rise of digital transactions, Florida has embraced online notarization, allowing notaries to serve clients anywhere in the state without meeting in person. This guide walks you through the essential steps to become an online notary in Florida, helping you understand the requirements, application process, and best practices.

Digital notary platform interface on a computer screen

Digital notary platform interface on a computer screen

Understand What an Online Notary Does

An online notary performs notarizations remotely using audio-video technology. Unlike traditional notarizations that require physical presence, online notarizations allow signers and notaries to connect through secure video calls. The notary verifies the signer’s identity, witnesses the signing, and applies an electronic seal and signature.

In Florida, online notarizations are legal and regulated, but not every notary can perform them. You must meet specific criteria and complete a formal process to become authorized.

Meet Basic Eligibility Requirements

Before applying, ensure you meet Florida’s eligibility rules for online notaries:

• Be a commissioned Florida notary public in good standing.

• Have an active Florida notary commission.

• Be at least 18 years old.

• Be a Florida resident or have a place of employment or practice in Florida.

• Have no felony convictions or disqualifying criminal history.

  
  

If you are not yet a Florida notary, you must first apply for a traditional notary commission through the Florida Department of State.

Complete the Online Notary Education Course

Florida requires all online notary applicants to complete a state-approved education course on online notarization. This course covers:

• How to use audio-video technology for notarizations.

• Identity verification methods.

• Recordkeeping and security requirements.

• Legal responsibilities and best practices.

  
  

The course is typically available online and takes a few hours to complete. After finishing, you will receive a certificate of completion, which you need for your application.

Choose a Remote Online Notarization (RON) Technology Provider

Florida law mandates the use of an approved RON technology provider to perform online notarizations. These providers offer secure platforms that include:

• Real-time audio-video communication.

• Identity proofing tools such as credential analysis and knowledge-based authentication.

• Electronic journal and document storage.

• Digital signature and seal capabilities.

  
  

Some popular RON providers include DocuSign Notary, Notarize, and NotaryCam. Research providers carefully to find one that fits your budget and workflow.

Apply for Authorization to Perform Online Notarizations

Once you complete the education course and select a RON provider, you can apply to the Florida Department of State for authorization. The application process involves:

• Filling out the online application form.

• Uploading your education certificate.

• Providing details about your chosen RON technology provider.

• Paying the application fee (currently $39).

  
  

The Department of State reviews your application and, if approved, adds an online notary endorsement to your commission.

Set Up Your Online Notary Workspace

To perform online notarizations professionally, create a dedicated workspace with:

• A reliable computer with a webcam and microphone.

• High-speed internet connection.

• A quiet, well-lit environment free from distractions.

• Access to your RON platform and electronic notary seal.

  
  

Make sure your workspace complies with Florida’s security and privacy standards to protect client information.

Perform Your First Online Notarization

When you receive a request for an online notarization, follow these steps:

1. Verify the signer’s identity using your RON provider’s tools.

2. Confirm the signer’s willingness and awareness of the document’s contents.

3. Witness the signer electronically sign the document via the platform.

4. Apply your electronic notary seal and signature.

5. Record the notarization in your electronic journal.

6. Provide the signer with a copy of the notarized document.

   
   

Keep in mind that Florida requires notaries to retain electronic journals and audio-video recordings of online notarizations for at least 10 years.

Maintain Compliance and Renew Your Authorization

Online notary authorization in Florida lasts as long as your notary commission. To maintain your status:

• Renew your Florida notary commission every four years.

• Complete any required continuing education.

• Keep your RON technology provider subscription active.

• Follow all state laws and regulations regarding online notarizations.

  
  

Failure to comply with rules can result in suspension or revocation of your online notary privileges.